Information for Staff

For colleagues working in Faculties or Schools, the information below provides guidance for the various steps in the process of working with external examiners. 

 

Policy

The Policy and Process for External Examiners on Taught Programmes holds key information on nominations and appointments, change in circumstances, duties and support from the University and Schools, the role of the external examiner at the Board of Examiners, and reporting. 

 

Database

To access the database, please log in: https://apps.ncl.ac.uk/examiners. 

 

Nominations and changes to appointment 

• External Examiner - Nomination Form
• External Examiner - Change to Appointment form 

For information, we also have guidance on Right to Work Checks (carried out by EPGS). 

 

Sharing documentation and reporting 

• Guidance for adding an External Examiner to Canvas (what external examiners can view/access is explained on the LTDS canvas pages)
• Guidance for Secure Communications 
• Guidance on virtual External Examiner attendance at Board of Examiners 
• External Examiner Process Flowchart 
• Guidance on using the online submission system 
• Faculty Education Committee Summary Report Template 

 

Fees and Expenses 

Information relating to external examiner’s fees and expenses can be consulted on the Exams website (at the very bottom of the page). For enquiries regarding expenses and fees, please contact exams@ncl.ac.uk. 

 

More info 

• University and Degree Programme Regulations 
• Regulations Guidance for Chairs of Boards of Examiners 
• Academic Appeals procedure 
• Newcastle University Education Strategy 
• Information for Candidates with Special Requirements in Examinations