Overseas exam arrangements
For students who would like to take resit or deferred in-person exams in their home country.
Overseas Exam Application Dates 2024/25
Please ensure you have checked with your School which exam period your exam falls into before applying.
| Semester | Applications open | Applications close |
|---|---|---|
| Semester One | 9 October 2024 | 6 November 2024 |
| Semester Two | 29 January 2025 | 21 February 2025 |
| Resit/Deferrals | 9 June 2025 | 3 July 2025 |
Students who are due to have exams in more than one exam period should apply for these exams seperately, in the relevant application window.
Check your eligibility
This service is only for students whose home address is not in the UK. Applications will not be considered if you are on a holiday or overseas trip during the exam period.
If you have been subject to an exam misconduct ruling (e.g. a Warning and/or academic penalty) then you are not permitted to apply.
If you have been granted any alternative exam arrangements other than ‘extra time’ (e.g. rest breaks, use of a PC, individual room etc.), please be aware that the University cannot guarantee that this can be provided by your overseas exam venue. This will be considered on a case by case basis.
Check which exams you need to sit in this exam period
You only need to apply to sit exams which you have either failed or deferred. Check with your School Office if you are unsure which exams you need to take in this exam period.
Please note that you should only apply for exams that will be sat in this exam period, you will need to apply seperately for any exams which are due to take place in later exam periods.
Check the format of the assessment
You only need to apply to take in-person exams at an overseas venue. Check with your module leader or School Office if you are unsure of the format of your reassessment.
- You do not need to apply to take 24hr/48hr take home exams or alternative assessments (e.g. essays) overseas
- If the format of the assessment you are applying to sit is normally an in-person digital exam, you will only be permitted to take the exam overseas if the exam can be sat as a paper version (i.e. you can handwrite your answers). You must check with your School if this is possible before applying.
Choose your venue
To ensure the integrity of our exams process and that our requirements can be met, we are only able to offer overseas exams at one of our pre-approved overseas exam hosts.
Full list of approved exam venues
What do I do if there isn’t an approved venue in my country?
You will have the opportunity to take exams at the closest or most convenient venue for you to travel to, or to return to Newcastle to take your exams here.
If there are exceptional circumstances as to why you are unable to travel to an approved venue or return to Newcastle, then you are advised to contact your School to discuss your PEC options.
Am I permitted to sit at a venue that is not on the list?
If there is already an approved venue in your home country or in the surrounding region then you would be expected to travel to the nearest approved venue.
For regions where there are no approved exam venues listed, it is likely that you will need to return to Newcastle to sit your exams. If there are exceptional circumstances as to why you are unable to travel to an approved venue or return to Newcastle, then you are advised to contact your School to discuss your PEC options
Please note: Submission of a PEC form would not allow students to sit an exam at a venue not listed on the pre-approved list.
Complete the application
An administration charge of £100 will be payable to the University (this is a set fee, NOT £100 per exam). Your exam venue will also charge a fee for their service to cover the cost of staffing and delivery. It is advisable to check the fees charged by your preferred venue before applying to ensure you are happy with the costs.
You must pay the University fee before submitting your application and you must pay any British Council fees before your exam takes place (or by the deadline specified by the British Council).
Next Steps
- Once your application is received the Exams Office will check your eligibility to sit your exams overseas.
- Shortly after the application deadline has passed you will receive an email to confirm whether your application has been accepted.
- The Exams Office will then confirm with your school that you have applied for the correct exams.
- You will be able to see the dates of your exams on the main exams timetable, once the final exam timetable has been published we will email both you and your overseas exam venue a personalised timetable with confirmed local start times. If you believe any exams have been missed from your timetable you should contact the Exams Office immediately
- Once you have received your final exam timetable by email you should register and make payment to your exam venue.
The same rules apply to all exams whether they are held on or off campus. For full policy details:
Off-Campus Assessment Policy (PDF: 91 KB)