Account Level Roles
NEW: A vision for education and skills at Newcastle University: Education for Life 2030+
Sub-Account Administrator
Example profile for this role:
I am a member of Professional Services who co-ordinates and support many/all modules within a school/service. I need to perform administrative duties across multiple courses in a non-restrictive role.
Key permissions include:
- Access all courses within the school
- Add, edit and delete content, including collaborative or assessed activities, in any course within the school
- Create, edit and delete school level announcements
- Add/remove users from any course within the school
- Change the status of any courses within the school
- Edit the school blueprint and cascade changes to all associated courses
- Access and manage the grades area in any course within the school
LT Coordinator
Example profile for this role:
I am a DoE, DPD or Professional Services colleague who needs access to courses across multiple programmes of study. I need to be able to add or edit content to these courses, create assignment submission points and communicate with students.
Key permissions include:
- access all courses within the school
- add, edit and delete content, including course discussions and assessments, in any course within the school
- add/remove Teachers/Teaching Assistants to courses within a school
- read only access to the grades area in any course within the school
- view list of users within any course within the school
Read Only
Example profile for this role:
I am a Library colleague and I provide support for module reading lists.
Key permissions include:
- access a list of courses within the school
- read only access to the content in any course within the school, not including the grades area
- view the SIS ID of any course within the school
How do I get sub account administrator access?
- Each school should decide what the appropriate level of approval is within their school. This information will need to be communicated to LTDS@ncl.ac.uk and the names of those who can approve access within each school will be collated and shared with the IT Service Desk.
- If colleagues require a Canvas role at a school level then they should request approval from the school by the Head of school or nominee. The recommended role given at this level should be Read Only unless a case is provided for permissions over and above what this role allows. The L&T Coordinator role would then be the recommended role. Given the level of permissions granted to the Sub-Account Admin role, this should be very much limited to those where this level of access is essential e.g. School L&T Managers.
- Any colleague with approval from their school should forward their request, indicating the role needed, together with the required approval to the IT Service Desk to be actioned.
- The Head of School or nominee, will need to review the list of colleagues who have already been allocated a role at the school level (provided by the LTDS VLE lead) to ensure this level of access is still appropriate.
- The VLE Lead in LTDS will contact the Head of School or nominee, annually in September to review the list of colleagues who have a school level role within their school to ensure this list is accurate.