Funder DMP Requirements
Data management planning requirements for UK and international funders.
Data access statement expectations
All funders expect you to share research data that underpin your findings, if it is appropriate to do so. Your publication should contain a clear data access statment which clearly describes the following:
- whether such data exist.
- if data can be openly accessed and how.
- whether there is a formal requesting process, or certain conditions of access.
- in case data cannot be shared, why.
A data access statement should be clear and honest. Find more information about data access statements, including examples.
AHRC
| DMP required in grant application | Yes (formerly known as a Technical Plan) |
| Funder template | Yes |
| Template headings |
1. Briefly introduce the types of data the research will create. Why did you decide to use these data types? 2. Give details on the proposed methodologies that will be used to create the data. Advise how the project team selected will be suitable for the data/digital aspects of the work, including details of how the institution’s data support teams may need to support the project 3. How will the data be stored in the short term? a. What backup will you have in the in-project period to ensure no data is lost?
4. How the data will be stored in the long term? a. Where have you decided to store it, why is this appropriate? b. How long will it be stored for and why? c. Costs of storage – why are these appropriate? Costs related to long term storage will be permitted providing these are fully justified and relate to the project Full justification must be provided in Justification of Resources (JoR)
5. How the data will be shared and the value it will have to others a. How the data will enhance the area and how it could be used in the future? b. Releasing the data – advise when you will be releasing and justify if not releasing in line with AHRC guidelines of a minimum of three years. If the data will have value to different audiences, how these groups will be informed? c. Will the data need to be updated? Include future plans for updating if this is the case. d. Will the data be open or will you charge for it? Justify if charging to access the data e. Financial requirements of sharing – include full justification in the JoR
6. Ethical and Legal considerations a. Any legal and ethical considerations of collecting the data b. Legal and ethical considerations around releasing and storing the data – anonymity of any participants, following promises made to participants |
| DMP length (max) | 2 pages |
| Funder guidelines | |
| Submitted | At application |
| Data publication timeframe | Not indicated |
| Data preservation timeframe | Minimum 3 years after project end |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Yes |
| RDM support provided by the funder | No |
BBSRC
| DMP required in grant application | Yes |
| Funder template | No |
| Suggested headings | Data types Data and metadata standards Relationships Secondary uses Data sharing Data sharing timeframe |
| DMP length (max) | 1 page |
| Funder guidelines | |
| Submitted | At application |
| Data publication timeframe | At publication of findings and within 3 years of project end |
| Data preservation timeframe | Minimum 10 years after project end |
| Preferred data repository | Yes (listed) |
| Funder covers RDM related costs | Yes |
| RDM support provided by the funder | No |
CRUK
| DMP required in grant application | Yes (known as a Data Management and Sharing Plan) |
| Funder template | No |
| Suggested headings | 1. The volume, type, content and format of the final dataset 2. The standards that will be utilised for data collection and management 3. The metadata, documentation or other supporting material that should accompany the data for it to be interpreted correctly 4. The method used to share data 5. The timescale for public release of data 6. Whether a data sharing agreement will be required 7. The long-term preservation plan for the dataset 8. Any reasons why there may be restrictions on data sharing |
| DMP length (max) | Not specified |
| Funder guidelines | Data sharing guidelines |
| Submitted | At application |
| Data publication timeframe | At acceptance for publication of main findings |
| Data preservation timeframe | Minimum 5 years after grant end |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Yes (with justification) |
| RDM support provided by the funder | No |
EPSRC
| DMP required in grant application | No but a DMP is required for all projects |
| Funder template | No |
| Suggested headings | Data collection Documentation and Metadata Data storage Preservation Data sharing Responsibilities |
| DMP length (max) | Not specified |
| Funder guidelines | Policy framework on research data |
| Submitted | No |
| Data publication timeframe | Published research papers should include a short statement describing how and on what terms any supporting research data may be accessed |
| Data preservation timeframe | Minimum 10 years after grant end |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Yes (highlighted in the grant) |
| RDM support provided by the funder | No |
ESRC
| DMP required in grant application | Yes |
| Funder template | No |
| Suggested headings | Assessment of existing data Information on new data Quality assurance of data Backup and data security Expected difficulties in data sharing Consent, confidentiality and anonymisation Copyright and intellectual property Responsibilities Preparation of data for sharing and archiving |
| DMP length (max) | 3 pages (min font 12 Arial or Times New Roman) |
| Funder guidelines | Data management planning |
| Submitted | At application |
| Data publication timeframe | Within 3 months of project end |
| Data preservation timeframe | Minimum 10 years after grant end |
| Preferred data repository | Yes – UK Data Archive (via the ReShare Repository) |
| Funder covers RDM related costs | Yes (highlighted in the grant) |
| RDM support provided by the funder | No |
Horizon 2020
| DMP required in grant application | Yes (as deliverable within 6 months of project start) |
| Funder template | Yes |
| Template headings |
Data summary FAIR Data Allocation of resources Ethical aspects |
| DMP length (max) | Not stated |
| Funder guidelines | FAIR data management guidelines |
| Submitted | Within 6 months of project start |
| Data publication timeframe | Not stated |
| Data preservation timeframe | Not stated |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Yes |
| RDM support provided by the funder | No |
MRC
| DMP required in grant application | Yes |
| Funder template | Yes |
| Template headings | Proposal name Description of the data Data collection / generation Data management, documentation and curation Data security and confidentiality of potentially disclosive information Data sharing and access Responsibilities Related policies |
| DMP length (max) | 3 pages |
| Funder guidelines |
MRC Policy and Guidance on Sharing of Research Data from Population and Patient Studies |
| Submitted | At application |
| Data publication timeframe | Not stated |
| Data preservation timeframe | Not stated |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Yes |
| RDM support provided by the funder | No |
NERC
| DMP required in grant application | Yes (single page Outline Data Management Plan. Successful applicants will be asked to complete a full DMP in collaboration with a data centre) |
| Funder template | Yes |
| Template headings | Nominated Data Centre(s) Data overview |
| DMP length (max) | 1 page |
| Funder guidelines | Data management planning |
| Submitted | At application |
| Data publication timeframe | Not stated |
| Data preservation timeframe | Not stated |
| Preferred data repository | Yes (A NERC data centre) |
| Funder covers RDM related costs | Yes |
| RDM support provided by the funder | Yes |
NIHR
| DMP required in grant application | No (but they require a published plan e.g. through a trial registry or study website) |
| Funder template | No |
| Template headings | The MRC template would be a good starting point |
| DMP length (max) | N/A |
| Funder guidelines | |
| Submitted | Project setup |
| Data publication timeframe |
Provide to NIHR a data management and access plan, which must be published (for example through a trial registry, the NIHR Funding and Awards website or a study website). NIHR will monitor the submission and implementation of data management and access plans. |
| Data preservation timeframe | Not stated |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Not stated |
| RDM support provided by the funder | No |
STFC
| DMP required in grant application | Yes |
| Funder template | No |
| Suggested headings | Data formats Data overview Data sharing |
| DMP length (max) | No stated |
| Funder guidelines | Data management plan |
| Submitted | At application |
| Data publication timeframe | Data underpinning published research outputs should be available within six months of the output’s publication |
| Data preservation timeframe | Not stated |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Yes |
| RDM support provided by the funder | Yes |
Wellcome Trust
| DMP required in grant application | Yes |
| Funder template | No |
| Suggested headings | 1. What data outputs will your research generate and what data will have value to other researchers? 2. When will you share the data? 3. Where will you make the data available? 4. How will other researchers be able to access the data? 5. Are any limits to data sharing required - for example, to either safeguard research participants or to gain appropriate intellectual property protection? 6. How will you ensure that key datasets are preserved to ensure their long-term value? 7. What resources |
| DMP length (max) | Not stated |
| Funder guidelines | Developing an outputs management plan |
| Submitted | At application |
| Data publication timeframe | At publication of findings |
| Data preservation timeframe | Not stated |
| Preferred data repository | No (data.ncl is Newcastle's open research data repository) |
| Funder covers RDM related costs | Yes |
| RDM support provided by the funder | Yes |
| Useful resource(s) |
