Export Control for Travel and Conferences

Overview

For information security reasons, colleagues and students should not take their University laptops on personal travel overseas.  

However, international travel may be undertaken for a wide variety of business purposes.  In accordance with the University's Overseas Working Policy, all students and colleagues must complete a Travel Risk Assessment Form (internal login required) and ensure they follow the latest Foreign and Commonwealth Development Office (FCDO) foreign travel advice.  

If a University colleague is travelling overseas with controlled technology, then an Export Licence may also be required. This applies to:

• physical goods
• hard copy documents
• verbal communications and presentations
• accessing technology, data and know-how saved on a University laptop or USB stick, or contained within an email

Key principles

There are three key principles to consider in relation to overseas business travel:

1. Is the technology, data or know-how controlled under UK export control legislation?
2. Do any exemptions apply?
3. Are there any end-use concerns?

Internal support can be accessed by completing an export control query form.